Are you planning to apply for the position of Driver II (Dereva Daraja II) in Tanzania? Preparing a professional application letter is an important step when applying for this position.
A Driver II application letter should demonstrate that you meet the required educational qualifications, possess a valid driving licence of the required class, have the necessary driving experience and have attended an approved Basic Driving Course.
Applicants should also demonstrate their understanding of vehicle inspection, road safety, minor vehicle maintenance, journey records, transportation of employees and general vehicle care.
This guide explains how to prepare a professional Driver II application letter, the qualifications required, the duties and responsibilities of the position, and examples of application letters in English and Kiswahili.
1. Understanding the Driver II Job Requirements
According to the advertised vacancy for Driver II at Hai District Council, applicants must meet the following requirements:
Educational Qualifications
Certificate of Secondary Education Examination (CSEE/Form Four).
Driving Licence Requirements
A valid Class E or Class C driving licence.
The applicant must have used the relevant licence for at least one (1) year without causing an accident.
The applicant must possess certificates of training that qualified them to obtain the relevant driving licence classes.
Professional Training
Applicants must have attended a Basic Driving Course.
The course must have been provided by VETA or another training institution recognised by the Government.
Important: Applicants should ensure that their licences and training certificates meet the requirements specified in the official vacancy announcement.
2. Duties and Responsibilities of Driver II
Before writing your application letter, understand the responsibilities associated with the position.
The advertised duties include:
1. Inspecting Vehicles Before and After Journeys
A Driver II is responsible for inspecting a vehicle before starting a journey and after completing the journey to identify any problems that may affect its safety.
Examples of inspection activities include:
Checking engine oil levels.
Checking coolant levels.
Inspecting tyres and tyre pressure.
Checking brakes and brake fluid.
Checking headlights, indicators and brake lights.
Checking mirrors, windscreen and wipers.
Inspecting the battery.
Checking fuel levels.
Identifying oil, fuel or coolant leaks.
Reporting mechanical defects.
2. Transporting Employees to Different Work Locations
The driver is responsible for transporting employees to various destinations for official duties.
This includes:
Following authorised travel instructions.
Observing traffic laws and road signs.
Selecting appropriate routes.
Ensuring passenger safety.
Maintaining punctuality.
Driving responsibly and professionally.
3. Performing Minor Vehicle Maintenance
A Driver II should have basic knowledge of vehicle maintenance and be able to perform minor maintenance activities.
Examples include:
Checking and topping up engine oil where authorised.
Checking coolant and other fluid levels.
Replacing a tyre when necessary and safe.
Cleaning battery terminals where appropriate.
Checking tyre pressure.
Reporting mechanical defects to the responsible maintenance personnel.
Ensuring that the vehicle receives scheduled servicing.
4. Maintaining Vehicle Logbooks and Travel Records
The driver must complete and maintain accurate records of all official journeys in the vehicle logbook.
Information may include:
Date of travel.
Vehicle registration number.
Driver's name.
Journey destination.
Purpose of the journey.
Starting and ending mileage.
Departure and arrival times.
Fuel consumption, where required.
Relevant remarks or defects.
5. Collecting and Distributing Official Documents
The driver may be assigned to collect and deliver official documents between offices, departments and other institutions.
The driver should ensure that documents are delivered to the correct recipients and handled responsibly.
6. Maintaining Vehicle Cleanliness
The driver is responsible for ensuring that the assigned vehicle remains clean and presentable.
This includes:
Cleaning the vehicle interior.
Washing the vehicle exterior.
Keeping seats and floor mats clean.
Removing unnecessary materials.
Maintaining general vehicle hygiene.
3. How to Write a Driver II Application Letter – Step by Step
Follow these steps when preparing your application letter.
Step 1: Write Your Personal Address
Start with your full name, postal address, telephone number and email address.
Example:
[YOUR FULL NAME]
P.O. Box 123,
Hai, Kilimanjaro, Tanzania.
Phone: +255 XXX XXX XXX
Email: example@gmail.com
Step 2: Write the Date
Example:
5 November 2026
Step 3: Write the Employer's Address
Address the letter to the recipient specified in the vacancy announcement.
Example:
The Executive Director,
Hai District Council,
P.O. Box [Postal Address],
Kilimanjaro, Tanzania.
Step 4: Write the Subject
Use a clear subject that identifies the position.
RE: APPLICATION FOR THE POST OF DRIVER II
Step 5: Introduce Yourself
Explain that you are applying for the Driver II position and identify the recruitment advertisement.
Step 6: Explain Your Qualifications
Mention your Form Four education, driving licence class, driving experience and Basic Driving Course certificate.
Step 7: Explain Your Relevant Driving Skills
Show that you understand vehicle inspection, road safety, minor maintenance, journey records and transportation duties.
Step 8: Explain Why You Are Suitable
Highlight your discipline, reliability, punctuality, responsibility and ability to follow traffic regulations.
Step 9: Write a Professional Conclusion
Thank the employer for considering your application and express your willingness to attend an interview if invited.
Step 10: Close the Letter
Use:
Yours faithfully,
[Signature]
[YOUR FULL NAME]
4. Sample Driver II Application Letter in English
The following is a professionally formatted example for applicants applying for the Driver II position at Hai District Council.
Application Letter Example
[YOUR FULL NAME]
P.O. Box [Your Postal Address],
[Your Town/Region], Tanzania.
Phone: [Your Phone Number]
Email: [Your Email Address]
Date: [Insert Date]
The Executive Director,
Hai District Council,
P.O. Box [Council Postal Address],
Kilimanjaro, Tanzania.
Dear Sir/Madam,
RE: APPLICATION FOR THE POST OF DRIVER II
I am writing to express my interest in the position of Driver II advertised by the Public Service Recruitment Secretariat for Hai District Council. I am interested in this opportunity and believe that my academic qualifications, driving experience and commitment to road safety make me a suitable candidate for the position.
I hold a Certificate of Secondary Education Examination (CSEE/Form Four) and a valid driving licence of Class [E/C], which I have held and used for a period of not less than one year without causing an accident. I have also successfully attended a Basic Driving Course at [Name of VETA or Government-recognised Institution], where I acquired the necessary knowledge and practical skills in professional vehicle operation and road safety.
I possess practical knowledge and skills in inspecting vehicles before and after journeys to ensure their safety, transporting employees to various official destinations, performing minor vehicle maintenance, maintaining accurate travel records in vehicle logbooks, collecting and distributing official documents, and keeping vehicles clean and in good condition.
Furthermore, I understand the importance of observing traffic laws, following official travel instructions, reporting mechanical defects promptly and ensuring the proper use of vehicles. I am responsible, disciplined, punctual and capable of working independently while maintaining professionalism.
I would appreciate the opportunity to contribute my driving skills, knowledge and dedication to the successful operations of Hai District Council. I am confident that I can perform the assigned duties effectively and responsibly.
I have attached copies of my relevant academic certificates, driving licence, Basic Driving Course certificate and other supporting documents for your consideration.
Thank you for considering my application. I look forward to your favourable response.
Yours faithfully,
[Signature]
[YOUR FULL NAME]
Note: Replace all bracketed information with your actual details. Only include qualifications, licence details and experience that you genuinely possess.
5. Sample Driver II Application Letter in Kiswahili
Mfano wa Barua ya Maombi ya Kazi – Dereva Daraja la II
JINA KAMILI LA MWOMBAJI
S.L.P [Namba ya S.L.P],
[Wilaya/Mkoa], Tanzania.
Simu: [Namba ya Simu]
Barua pepe: [Barua Pepe]
Tarehe: [Weka Tarehe]
Mkurugenzi Mtendaji,
Halmashauri ya Wilaya ya Hai,
S.L.P [Namba ya S.L.P],
Kilimanjaro, Tanzania.
YAH: MAOMBI YA KAZI YA DEREVA DARAJA LA II
Ninaandika barua hii kuomba nafasi ya kazi ya Dereva Daraja la II iliyotangazwa na Sekretarieti ya Ajira katika Utumishi wa Umma kwa ajili ya Halmashauri ya Wilaya ya Hai. Nina nia ya kupata nafasi hii na ninaamini kuwa elimu, ujuzi na uzoefu wangu katika kazi za udereva vinanifanya kuwa mwombaji anayestahili kuzingatiwa.
Nina cheti cha elimu ya sekondari kidato cha nne na leseni halali ya udereva daraja la [C/E], ambayo nimeitumia kwa kipindi kisichopungua mwaka mmoja bila kusababisha ajali. Aidha, nimehudhuria mafunzo ya msingi ya udereva katika [Jina la Chuo cha VETA au Chuo kinachotambuliwa na Serikali], ambapo nimepata maarifa na ujuzi wa uendeshaji salama wa magari na uzingatiaji wa sheria za usalama barabarani.
Nina ujuzi wa kukagua gari kabla na baada ya safari ili kuhakikisha kuwa liko katika hali nzuri na salama kwa matumizi, kuwapeleka watumishi katika maeneo mbalimbali kwa safari za kikazi, kufanya matengenezo madogo ya gari, kujaza na kutunza taarifa za safari katika daftari la safari, kukusanya na kusambaza nyaraka mbalimbali pamoja na kuhakikisha gari linakuwa safi wakati wote.
Mimi ni mtu mwaminifu, mwenye nidhamu, anayewajibika na anayezingatia muda. Nina uwezo wa kufuata maelekezo, kuzingatia sheria za usalama barabarani na kutekeleza majukumu yangu kwa ufanisi na weledi.
Nitafurahi kupata nafasi ya kutumia ujuzi na maarifa yangu katika kulitumikia Halmashauri ya Wilaya ya Hai. Ninaamini kuwa nitaweza kutekeleza majukumu nitakayopangiwa kwa uadilifu na uwajibikaji.
Nimeambatanisha nakala za vyeti vyangu vya elimu, leseni ya udereva, cheti cha mafunzo ya msingi ya udereva na nyaraka nyingine zinazohitajika kwa ajili ya kuzingatiwa.
Nashukuru kwa kuzingatia maombi yangu.
Wako mwaminifu,
[Sahihi]
[JINA KAMILI LA MWOMBAJI]
